Ready between tenants

01 The goal

Turn a unit over and hand it back move-in ready on an agreed target window between tenancies.

• A hard target window set by the incoming tenancy
• An occupied building — access limited to daytime hours
• Flooring could not begin until repairs passed a check

02 Named participants

Every business expected on site is named before work begins — disclosure, not pre-verification by the Collective.

03 Work packages

Each package has exactly one accountable owner — never “the team.”

04 Sequencing challenge

Flooring could not start until repairs passed a paint-ready check, and paint could not start on unfinished walls — three packages on one short window with no room for a collision.

05 Key decision

The landlord approved a paint allowance up front, before scheduling, so the finishing package could be booked against the window instead of waiting on a later selection.

06 A recorded change

The approved budget carried the paint allowance as a named line with its selection deadline. The allowance was reconciled to the actual selection at closeout — a TBD never silently became a charge.

07 Milestones

1. Brief accepted
   Goal, target window and constraints recorded.
2. Site assessment
   Scope confirmed on site; packages and owners set.
3. Scope & budget approved
   Plan v2 approved with the paint allowance.
4. Repairs passed check
   Paint-ready check cleared; finishing released.
5. Packages completed
   Finishing, flooring and clean completed in sequence.
6. Deficiency review & sign-off
   Punch list cleared; landlord signed off before the final invoice.

08 Result & sign-off

Move-in-ready on the agreed target window, with every party named and every change recorded.

Completion. All four packages completed and confirmed; the closeout record listed the final participant list, the approved change and the reconciled budget.

Deficiencies. Two minor deficiencies (a touch-up and a transition strip) were recorded, assigned, completed and accepted before sign-off.